Meeting Rooms

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Meeting Room Policy Rooms and Features Make a Reservation Equipment Parking Meeting Room Request Form

Meeting Room Policy

The meeting rooms at the library are made available to the public on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.

All meeting rooms are booked on a first-come, first-serve basis by the Library Administrative Secretary, (507) 304-4002. Bookings may be made up to six months in advance of meeting dates.

The contact person for the group is responsible for leaving the facilities clean and for ensuring that group members do not disturb other library users. A fee may be charged to the group for cleanup or damages incurred by the group.

Individuals and groups are responsible for removing all supplies and materials at the end of each meeting.

Individuals or groups making meeting room reservations should notify the library of any cancellations well in advance of the scheduled meeting.

The library reserves the right to revoke permission for use of meeting rooms at any time. Individuals or groups that believe they have unjustly been denied use or wrongfully limited in their use of the meetings rooms and those who wish permission to waive the rules above may discuss their situation with the Library Director. If the outcome of the discussions is unsatisfactory, the matter may be bought to the Library Board.

The library is a smoke-free building in its entirety.

Meeting Room Request Form (PDF)

Rooms and Features

Auditorium

(Capacity is 100. Classroom style will allow for approximately 60.)

• 100 chairs on moveable racks
• 29 six-foot long folding tables
• Built-in projection screen and projector
• Dry erase board
• A pass-through connects the auditorium to the kitchen

Room Rental: $30 per hour, $10 per hour for non-profits. Fees are not pro-rated.
Additional Fees (if requested): $40 per hour after hours.

Kitchen

• Electric range/oven
• Refrigerator
• Sink
• Large capacity of coffee pots. Users supply coffee, cups, and other supplies.
  

Conference Room

Capacity is 23

• Two long tables arranged in a solid rectangle
• Refreshment teacart
• Pull-down projection screen
• Dry erase board

Make a Reservation

Reservations can be made by using one of the three following options:

• Call Sandi Braun (507) 304-4002
• Fax the information below to (507) 304-4009; or
• Email the information below to Sandi Braun.
  

The following information is needed to make a room reservation:

• List date and time.
• Room Requested: Auditorium or Conference Room.
• List approximately how many people will be attending.
• Note if you would like to reserve the kitchen.
• List any equipment requests (charge applies).
• List your name and also a contact person if different.
• List your daytime phone number.
• List your billing address.
• Optional: Include a fax number and/or e-mail address.
  

If an immediate reservation is needed during a weekend or late evenings (Monday/Tuesday), contact the Circulation Department at (507) 304-4010. The administrative secretary will confirm as soon as possible if requested time is available


Available Equipment

Pay all rental charges prior to use of room/equipment. Charges are subject to change. Go to Equipment Rental for available equipment.


Parking

Groups using the Library facility for meetings and events may park in the following locations:

• Mankato Depot parking lot (across the street): Free of charge
• City parking ramp (under the Holiday Inn): $.50/hour ($5 cap) during the day; Free of charge after 6 p.m.